Privacy and Data Use Policy
Last updated: [Insert Date]
1. Information We May Collect
The Xenopus Care Project may collect the following types of information through site use and user submissions:
- Colony questions and husbandry intake details, including feeding information, water source, RO remineralization, pH, conductivity, GH, KH, temperature, density, behavior, maintenance rhythm, and facility or SOP notes
- Healthy colony descriptions, including the parameters above for stable colonies
- Follow-up outcomes and what changed after initial review
- Optional email address if you sign up for updates or create an account
- Future uploads such as feeding videos, tank photos, water records, pH calibration records, RO buffering notes, SOP excerpts, and noise/flow videos
- Technical data such as browser type, device type, IP address, analytics data, and cookies if used
2. How We May Use Your Information
Information collected may be used for the following purposes:
- Structured husbandry review to help organize and respond to colony questions
- Saving questions and cases if you choose to opt in
- Sending updates if you sign up for communications
- Improving educational resources and husbandry-support tools
- Identifying recurring husbandry patterns across submissions
- Building healthy-colony reference patterns from stable colony descriptions
- Developing future AI-supported tools for colony-care support
- Creating anonymized or aggregated case summaries for educational use
- Possible connection with Frog Social only with anonymization or explicit permission
3. AI Learning and Curated Improvement
AI-supported tools within the Xenopus Care Project may improve over time based on structured submissions. This improvement is curated and based on organized, reviewed information — not uncontrolled public exposure. Submissions are used to refine husbandry-support output, not to train general-purpose AI systems outside the scope of the project.
4. Confidential and Sensitive Information
Users should avoid submitting unnecessary confidential, restricted, proprietary, personal, or institutionally sensitive information. The Xenopus Care Project is not designed to collect or store sensitive institutional, regulatory, or personal data beyond what is relevant to practical colony-care support.
5. User Identification and Privacy
The Xenopus Care Project will not publicly identify users, facilities, institutions, or animals without permission unless required by law. Any information shared externally — including with Frog Social — will be anonymized or shared only with explicit permission.
6. Deletion and Correction Requests
Users may request deletion or correction of their submitted information by contacting the Xenopus Care Project at the contact information provided below. The project will make reasonable efforts to honor such requests in a timely manner.
7. Data Retention
[Data retention practices and timelines to be determined. The Xenopus Care Project intends to retain submitted information only as long as it is useful for the purposes described in this policy.]
8. Security
[Security measures to be described. The Xenopus Care Project intends to use reasonable measures to protect submitted information from unauthorized access, disclosure, or loss, but cannot guarantee absolute security.]
9. Third-Party Services
[Third-party services, if any, used for hosting, analytics, or other purposes will be described here. The Xenopus Care Project is not responsible for the privacy practices of third-party services.]
10. Children and Minors
[Policy regarding use by children and minors to be determined. The Xenopus Care Project is intended for use by professionals, researchers, and trained personnel involved in Xenopus colony care.]
11. International Users
[Policy for international users and cross-border data handling to be determined. Users outside the jurisdiction where the project is operated should be aware that information may be processed in a different jurisdiction.]
12. Changes to This Policy
The Xenopus Care Project may update this Privacy and Data Use Policy at any time. Changes will be reflected on this page with an updated date. Continued use of the site after changes are posted constitutes acceptance of the revised policy.
13. Contact
For questions about this Privacy and Data Use Policy, or to request deletion or correction of your information, please contact the Xenopus Care Project at [contact information to be provided].